10-20 candidates · Two-day weekend with multi-stakeholder sessions

MSTP and MD-PhD interview weekend scheduling, automated

For physician-scientist training programs running two-day interview weekends with participants across both the medical school and graduate school

An MSTP interview weekend involves a small cohort, typically 10 to 20 candidates, meeting with MD faculty, PhD faculty, current MSTP students, and program leadership across two days, plus lab tours and social dinners. Each candidate has a different set of required meetings. Building that schedule by hand, across two days and multiple participant groups, takes days of coordinator time. Schedule Genius generates it in minutes.

See how it works for MSTP programs View pricing

10-20

candidates, three participant groups, one schedule built in minutes

Cohort size 10-20 candidates

Event format Two-day weekend with multi-stakeholder sessions

Coordination complexity Very High (multi-stakeholder, multi-day)

The Problem

Why scheduling this type of event is hard

These are the specific challenges that make two-day weekend with multi-stakeholder sessions scheduling so time-intensive.

Two schools, two availability calendars

MSTP candidates meet with faculty from both the medical school and the graduate school. These are separate departments with different administrative calendars and different availability patterns. Coordinating both into a single coherent weekend schedule is not something a spreadsheet handles well.

Current students are part of the schedule too

Current MSTP students host candidates, lead lab tours, and join informal dinners. Their class schedules and research commitments constrain when they are available. Most scheduling tools have no way to incorporate them as participants.

Small cohorts mean every session counts

With only 12 candidates per weekend, a missed faculty meeting is noticeable. Schedule Genius checks that every required candidate-faculty pairing is covered before the schedule is published.

How Schedule Genius Helps

The features that matter most for your program

Every plan includes the full platform. These are the capabilities your program will use most.

Read the full guide

Separate availability forms per participant group

Send different forms to MD faculty, PhD faculty, and student hosts, then merge the responses into one schedule.

Multi-day schedule generation

Generate a complete two-day schedule covering formal interviews, lab visits, student meals, and group sessions.

Individual calendar invites

Each participant, whether candidate, faculty member, or student host, receives a calendar showing only their own sessions.

Drag-and-drop adjustments

When a faculty member cancels, move their sessions and resend the affected invites without touching the rest of the schedule.

Common Questions

Questions specific to two-day weekend with multi-stakeholder sessions scheduling

Can Schedule Genius handle MD and PhD faculty as separate interviewer pools?

Yes. You can create multiple participant groups within a single event and control which candidates meet with which group.

How does it handle the social and informal parts of the weekend?

Non-interview sessions like dinners, tours, and group meetings can be added as fixed blocks. They appear on participant calendars alongside the formal interview slots.

Our cohort is small. Is Schedule Genius worth it for 12 candidates?

MSTP weekends involve more coordination per candidate than almost any other interview format. The value comes from the number of participants and session types, not the number of candidates.

More questions? See the full FAQ or contact us.